Benefits and Workers' Comp


WELCOME…
The Quinlan ISD benefit plan year renews annually on September 1 and continues through the following August 31. Due to Section 125 IRS cafeteria plan restrictions, benefit changes of annual benefit elections are not allowed except in the event an employee experiences a Qualifying Life Event (QLE), also referred to as a Special Enrollment Event.
**To avoid federal ACA reporting discrepancies to the IRS and/or coverage disruptions, it is imperative that personal information (address, marriage/divorce, birth/death) be kept current for yourself and All Eligible Dependents: i.e…spouse and all children {natural, step, adopted and foster children} under age 26 regardless of coverage election with the Benefits Department at all times. **
2024-2025 Medical & Supplemental Benefits
- Benefit Summary - Complete
- TRS ActiveCare Premium Updates
- TRS ActiveCare Plan Highlights (Region 10)..Quinlan ISD
- TRS ActiveCare Benefit Booklet Primary & Primary+
- TRS ActiveCare Resource Guide, Primary
- TRS ActiveCare Primary - Summary of Benefits & Coverage(SBC)
- TRS ActiveCare Primary - Summary of Benefits & Coverage(SBC) (Spanish)
- Express Scripts - Prescription Benefits at a Glance, TRS ActiveCare Primary
- TRS ActiveCare Resource Guide, Primary+
- TRS ActiveCare Primary+ - Summary of Benefits & Coverage(SBC)
- TRS ActiveCare Primary+ - Summary of Benefits & Coverage(SBC) (Spanish)
- Express Scripts - Prescription Benefits at a Glance, TRS ActiveCare Primary+
- TRS ActiveCare Benefit Booklet HD & A2
- TRS ActiveCare Resource Guide, HD
- TRS ActiveCare HD - Summary of Benefits & Coverage(SBC)
- TRS ActiveCare HD - Summary of Benefits & Coverage(SBC) (Spanish)
- Express Scripts - Prescription Benefits at a Glance, TRS ActiveCare HD
- TRS ActiveCare 2 - Summary of Benefits & Coverage(SBC)
- TRS ActiveCare 2 - Summary of Benefits & Coverage(SBC) (Spanish)
- Express Scripts - Prescription Benefits at a Glance, TRS ActiveCare 2
- TRS ActiveCare - Ovia Health App
- TRS ActiveCare - Preventative Services Checklist
- TRS ActiveCare - Value Added Benefits(Spanish)
- TRS ActiveCare - Value Added Benefits
- TRS ActiveCare - Virtual Health (Spanish)
- TRS ActiveCare - Virtual Health
- TRS ActiveCare - Well on Target
- TRS ActiveCare - Wellness Coaching
- TRS ActiveCare - Where to go for Care Checklist
- TRS ActiveCare - Where to go for Care Flyer
- TRS ActiveCare - Where to go for Care
- TRS ActiveCare - Your Health Care Costs Worksheet
- TRS ActiveCare -101 for Employees
- TRS ActiveCare - Airrosti Musculoskeletal Health Benefits
- TRS ActiveCare - BAM Brochure (Spanish)
- TRS ActiveCare - BAM Brochure
- TRS ActiveCare - Blue 365 Discount Program
- TRS ActiveCare - Blue Points (Spanish)
- TRS ActiveCare - Blue Points
- TRS ActiveCare - Changing Your Primary Care Provider(PCP) (Spanish)
- TRS ActiveCare - Changing Your Primary Care Provider(PCP)
- TRS ActiveCare - Download the BCBSTX Mobile App (Spanish)
- TRS ActiveCare - Download the BCBSTX Mobile App
- TRS ActiveCare - Fitness Program
- TRS ActiveCare - Health Advisors from BCBSTX...Take the Call
- TRS ActiveCare - How To Talk To Your PCP
- TRS ActiveCare - Maternity Wellness(Spanish)
- TRS ActiveCare - Maternity Wellness
- TRS ActiveCare - Navigating Referrals
2024-2025 Supplemental Benefits, ie...Dental, Vision, Disability, Term/ Perm Life, & AFLAC Accident, Cancer, Critical Care, Dental, & Hospital
- AFLAC - Accident Injury Claim Form
- EMPLOYEE ASSISTANCE PROGRAM(EAP)-ABILITY ASSIST (Organization ID HLF902; Company Name ABILI)
- AFLAC - Accident or Hospital Indemnity Annual Wellness Benefit Claim Form
- LIFE/AD&D -THE HARTFORD Voluntary Life Evidence of Insurability (EOI)
- LIFE/AD&D-THE HARTFORD Voluntary, employer-paid Basic/In-Lieu
- DISABILITY-THE HARTFORD Educator "How to File a Claim"
- DISABILITY-THE HARTFORD Educator Salary Protection STD/LTD Income Replacement
- VIRTUAL HEALTH(Telemedicine)-RECURO HEALTH
- VISION-VSP Welcome Letter & Group ID Card
- VISION-VSP Benefit Summary
- DISCOUNT PRESCRIPTIONS-DISCOUNT DRUG NETWORK
- DENTAL-GUARDIAN Benefit Summary *expires 08/31/2025*
- DENTAL-GUARDIAN Quinlan ISD Group ID Card *expires 08/31/2025*
- FSA-NATIONAL BENEFITS SERVICES(NBS) Medical and Dependent Care Flexible Spending Account
- HSA-GULF COAST EDUCATORS FCU (GCEFCU) Benefit of a Health Savings Account
- AFLAC - Claims Information Authorization
- AFLAC - Cancer Annual Care
- AFLAC - Cancer Claim Form
- AFLAC - Cancer Annual Wellness Benefit Claim Form
- AFLAC - Dental Claim Form
- AFLAC - Hospital Claim Form
- AFLAC - Initial Disability Claim Form
Plan Enrollment Guidelines - Qualifying Life Event (QLE)/Life Status Change
The Quinlan ISD benefit plan year begins September 1 and continues through August 31. Due to IRS Section 125 cafeteria plan restrictions, off-cycle benefit changes are allowed only when an employee experiences a qualifying life event (QLE), also known as life status change. Please see the definitions below. Should you experience a QLE, please notify Benefits Coordinator/Risk Manager, Shanna Austin at [email protected] immediately, so that deduction/plan changes and/or modifications can be processed within the 31-day guidelines.
Medical-Eligibility and Enrollment
Who is eligible for TRS-ActiveCare?
Someone who is employed by a participating entity and is either an active, contributing TRS member, or employed 10 or more regularly scheduled hours each week.
Teachers, administrative personnel, substitutes, bus drivers, librarians, crossing guards, cafeteria workers, and high school or college students are all eligible for coverage if they are employees of the participating entity, not volunteers, and are either active contributing TRS members or are employed by a participating entity for 10 or more regularly scheduled hours each week.
Independent contractors and volunteers are not employees and are therefore not eligible for TRS-ActiveCare coverage.
Note: The eligibility guidelines apply only to TRS-ActiveCare and do not apply to eligibility for membership in the TRS pension plan. Only actively contributing TRS members are eligible for state funding provided by state law.
You are not eligible for TRS-ActiveCare coverage if you are:
Receiving health care coverage as an employee or retiree under the Texas State College and University Employees Uniform Insurance Benefits Act.
Example: A school employee who has UT SELECT coverage as an employee with The University of Texas System.
Receiving health care coverage as an employee or retiree under the Texas Employee Uniform Group Insurance Benefits Act.
Example: A school employee who has HealthSelect of Texas coverage as a State of Texas employee with the Employees Retirement System of Texas (ERS).
A TRS retiree receiving, or who waived coverage under, TRS-Care, including a retiree who has returned to work.*
*If a TRS retiree has returned to work and has never been eligible for TRS-Care, he or she would be eligible for TRS-ActiveCare coverage, as long as the retiree meets all the TRS-ActiveCare eligibility requirements.
Note: Although a retiree, a higher education employee, or a state employee may not be covered as an employee of a participating entity, he or she can be covered as a dependent of an eligible employee.
I’m a school district employee who doesn’t contribute to TRS—am I eligible for TRS-ActiveCare?
If your school district or charter school participates in TRS-ActiveCare and you work at least 10 hours per week, you may be eligible for the coverage. However, only actively contributing TRS members may receive state funding towards premiums.
Who are eligible dependents?
Your spouse (including a common-law spouse)
A child under the age of 26, such as:
A natural child
An adopted child or a child who is lawfully placed for legal adoption
A stepchild
A foster child
A child under legal guardianship of the employee
"Any other child" (other than those listed above) under the age of 26 in a regular parent-child relationship with the employee, all four of the following requirements must be met:
The child's primary residence is the household of the employee
The employee provides at least 50% of the child's support
Neither of the child's natural parents resides in that household of the employee
The employee has the legal right to make decisions regarding the child's medical care
A grandchild under age 26 whose primary residence is the household of the employee and who is a dependent of the employee for federal income tax purposes for the reporting year in which coverage of the grandchild is in effect.
A child, age 26 or over, of a covered employee, may be eligible for dependent coverage, provided that the child is either mentally or physically incapacitated to such an extent to be dependent on the employee on a regular basis as determined by TRS, and meets other requirements as determined by TRS (hereinafter, an "incapacitated child").
Note: A dependent does not include a brother or a sister of an employee unless the brother or sister is an individual under 26 of age who is either (1) under the legal guardianship of the employee, or (2) in a regular parent-child relationship with an employee, as defined in the "any other child" category above. Parents and Grandparents of the covered employee do not meet the definition of an eligible dependent.
What is a special enrollment event?
An event as defined by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) may provide a special enrollment period for individuals and dependents when there is a loss of other coverage or a gain of additional dependents. Such events include marriage, divorce (resulting in a loss of coverage), birth, adoption or placement for adoption, or if an individual with other health insurance coverage involuntarily loses that coverage.
If I decline coverage during the initial enrollment period, can I enroll later?
Yes, you can enroll during the next annual enrollment period, or if you have an applicable special enrollment event.
Can I change my coverage throughout the year?
You must keep your current plan choice until the next plan enrollment period unless you qualify for a special enrollment event.
Can an employee drop health coverage during the plan year?
Depends. Quinlan ISD participates in an Internal Revenue Code Section 125 cafeteria plan, an employee cannot drop coverage or remove dependents due to plan restrictions unless they have experienced a special enrollment event. If he or she drops coverage during the plan year, the individual will not be eligible to re-enroll in TRS-ActiveCare until the next plan enrollment period unless there is a special enrollment event.
Definitions
Cafeteria Plan- an employee benefit plan that allows staff to choose from a variety of pretax benefits. A cafeteria plan is also referred to as a "flexible benefit plan" or Section 125 plan.
Qualifying Life Event (QLE) - A change in your situation — like getting married, having a baby, or losing health coverage can make you eligible for a Special Enrollment Period, allowing you to enroll in health insurance outside the yearly Open Enrollment Period.
The following are QLE examples, but not a full list.
Loss of health coverage
Losing existing health coverage, including job-based, individual, and student plans
Losing eligibility for Medicare, Medicaid, or CHIP
Turning 26 and losing coverage through a parent’s plan
Changes in household
Getting married or divorced
Having a baby or adopting a child
Death in the family
Investment / Retirement
- Quinlan ISD Meaningful Notice 2025 *US OMNI & TSACG COMPLIANCE SERVICES
- Annual Retirement Benefits Guide 2025 *US OMNI & TSACG COMPLIANCE SERVICES*
- TSACG 403(b) Salary Reduction Agreement *SRA*
- TSACG 403(b) Roth Salary Reduction Agreement
- TSACG Financial Wellness Newsletter
- GFG Personalized Virtual Workshop
Workers' Comp - Employee Work Injury/Illness Information & Forms
- Complete Work Injury Packet w Provider Directories
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Complete Work Injury Packet w Provider Directories
- First Report of Injury/Illness * Print, Complete in detail, send the S Austin (REQUIRED)
- WC Injury Verification of Employment *completed by campus nurse/director (REQUIRED)
- ALLIANCE(PSWCA) Direct Contracting Program Employee Acknowledgement (REQUIRED)
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ALLIANCE(PSWCA) Direct Contracting Program Employee Acknowledgement
(REQUIRED) - PSWCA - Alliance Medical Providers - 20 miles of Quinlan
- OPTUM Prescription Info (REQUIRED EMPLOYEE ACCESSIBILITY)
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OPTUM Prescription Info
(REQUIRED EMPLOYEE ACCESSIBILITY) - OPTUM Pharmacy Providers - 15 miles of Quinlan
- Leave Election (REQUIRED)
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Leave Election
(REQUIRED) - Benefit Payment Notification (REQUIRED)
- Injured Employee Rights & Responsibilities in Texas Work Comp System
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Injured Employee Rights & Responsibilities in Texas Work Comp System
- Notice 6
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Notice 6
- Alliance Notice for Posting
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Notice for Posting
- Alliance Requirements Notice
- Employee Ombudsman Program
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Employee Ombudsman Program
- First Responder Liaison Notice
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First Responder Liaison Notice
- Notice 9 - Regarding Work-Related Communicable Diseases
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Notice - 9 Regarding Work-Related Communicable Diseases
Teacher Retirement System of Texas (TRS)
Student UIL Athletic / Extra-Curricular Accident Coverage